It’s OK to Talk About Snow During the Summer

Right about now, you’re probably more interested in dipping your toes in a white sandy beach than a mountain of white snow. We get it. No one is in a hurry to experience the winter chill anytime soon. Yet, just like you don’t want to rush summer, you probably also don’t want to rush the development of your snow and ice management plan. That’s why now is the best time to start thinking about snow services. Here’s what to consider.

When the Sun’s Out, Get the RFP Out

If you don’t already have a snow and ice management provider in place, or if you’re considering switching to a new provider, give yourself about three months for vetting, selection, and onboarding. This includes time to develop a transition plan (if applicable) and set an appropriate budget and scope.

Not sure where to start? Here are some questions you can ask prospective providers to help determine whether they’ll be a good fit. And remember —  snow providers can only partner with so many sites, which means the best providers are snatched up early. It’s never too soon to start inquiring about next season.

As Fall Nears, Get Your Plan in Gear

Once you’ve identified your preferred provider, it’s time to complete contract negotiations. From time and material to per push, per inch, and fixed fee, there are several ways to structure your agreement. This guide will help you ensure you’re entering into the right one for you.  

Aim to have your contract awarded as early as possible. This gives your provider enough time to prepare and source the resources needed to effectively serve your property before the first snow. In addition to supply and equipment procurement, this includes important preparations, such as site inspections and engineering plans, dry-runs, and equipment staging. And speaking of the first snow, be sure your contract start date provides a good buffer to account for an unexpected early storm. 

Next Spring, Spring into Action

After the last snow, it’s your provider’s cue to demobilize and store equipment until next winter. And while this signals the end of the season, depending on the length of your agreement, it may be the start of the next procurement cycle. Now’s the time to consider how you’d like to fine-tune scope and services while the memory is still fresh. Document these insights now to discuss with your incumbent provider or to help streamline your search for a new one going forward.